A B2B content strategy template includes everything you need to consider when building out your content marketing strategy. That means audience personas, content distribution, content formats, channels, categories, topics, goals, operations, and reviewing.
With the right template in place, you proactively address every conceivable facet of content marketing.
Because SEO drives 1000% more traffic than social media, marketers place a heavy focus on blog posts when allocating their content budgets.
This guide includes a simple-to-follow B2B content strategy template you can copy and fill out. We also show you examples of how to fill it out.
NEW! Want a quick start and get a full-fledged content strategy just by filling in your website? Try our new content strategy builder
Here’s what you’ll find in this guide:
- Why you need a B2B content strategy template
- The ideal B2B content strategy template
- Descriptions and examples of each section
- Building effective B2B content strategies using AI
- How to execute your strategy efficiently
Why you need a B2B content strategy template
A content strategy template can help you cover all of your bases when it comes to good B2B marketing. If you create your strategy without a template, you might forget key details, like choosing content operations software or relying on Jobs to Be Done to help you ideate topics.
There are so many elements that go into developing an effective B2B content strategy. It helps you reach the right people, at the right time with high-quality content. A template makes sure that you don’t forget any essential elements.
The ideal B2B content strategy template
The most important elements of any content strategy are deep knowledge of your target audience, doable content production expectations, seamless content operations, and measurable goals and results.
A content strategy isn’t just about coming up with great topics. That’s only part of the puzzle.
Copy, paste, and fill out this template!
Audience Persona(s)
- Persona name:
- Industry:
- Role:
- Level of experience:
- What they need to achieve:
- How they currently handle this:
- What is difficult about their current method:
- Why our solution is better:
- What they’re able to focus on with our solution in place:
- Quantifiable results they get from our solution:
- Emotional and psychological impacts of our solution:
Distribution Plan
- Paid ad prioritization:
- Employee ambassador availability:
- SEO prioritization:
- Social-sharing prioritization:
Content Formats and Channels
- Core content formats and channels:
- Micro content formats and channels:
- Goal content formats and channels to launch later:
Content Pillars and Topics
- Content Pillars:
- Topics Per Category:
Schedule
- Weekly content:
- Monthly content:
- Quarterly content:
Goals and KPIs
- Production KPIs:
- Monthly website traffic:
- Monthly demo requests:
- New monthly email subscribers:
- Overall business objectives:
Content Operations
- Content operations software:
- Collaborators per content format or channel:
- Process per content format or channel:
Analysis Process
- Content analysis software:
- Reporting process:
- Actions to take:
Free tool: Get your free marketing plan. Analyze your target audience, brand voice, content pillars and competitors, and targeted keywords. Try it now.
Descriptions and examples of a B2B content strategy template
Below, you’ll find a description and example for each section!
Audience persona(s)
Particularly for B2B brands, audience personas are much more useful if they are based on the Jobs to Be Done theory (JTBD). This theory sets aside the classic demographic criteria like age, gender, and marital status for something more practical. Instead, you seek to understand your target audience based on what they need to achieve. For example, at StoryChief, our target audience needs to release quality content, promote it, and measure it.
EXAMPLE:
- Persona name: Content Manager Carmen
- Industry: SaaS product
- Role: content marketing manager, managing multiple writers, designers, and social media managers
- Level of experience: 1-5 years
- What they need to achieve: publish high-quality content quickly and get measurable results
- How they currently handle this: Google docs briefs, manual Wordpress entry, struggling to understand how to use Google Analytics
- What is difficult about their current method: Time consuming, slow processes lead to fewer pieces of content published each month, unable to measure results and show the impact of their work, unable to advocate to keep or raise the allocated budget for content
- Why our solution is better: Faster and smoother content collaboration in one place, built-in analytics to make it easy to understand what is driving leads
- What they’re able to focus on with our solution in place: Stop focusing on managing people in email and spreadsheets, and start improving the quality of the content, releasing content more frequently, and measuring it regularly
- Quantifiable results they get from our solution: 2X more leads from content, 3X more pieces published per month
- Emotional and psychological impacts of our solution: Less stress and time waste, less frustration and confusion, feel like they’re in an important and impactful role and that their work truly matters to the company
If you have multiple audience personas, make sure to fill out the template for each of them. If the industries don’t affect the person’s role much, then you don’t need to make a separate persona. Instead, the persona will change if the person has a very different “job to be done.”
Distribution Plan
Before you start choosing your content formats and coming up with topics, you first need to figure out what methods of distribution you will prioritize. That’s because your distribution methods will greatly affect your topic ideation. For example, if you want to win at SEO, you’ll need to use an SEO tool to help come up with topics. But if you want to use brand journalism and inspire lots of social media shares, then you’ll want to come up with fresh, unusal topics that are cutting edge.
EXAMPLE:
- Paid ad prioritization: Each month, we will boost our top-performing post, in terms of which post got the most amount of leads via organic distribution. We will continue to boost 3 - 6 posts at a time.
- Employee ambassador availability: Our marketing team will be ambassadors for every piece of content. We will request that all employees help share and comment on only 2 posts per month (the ones most likely to result in shares and social media traction).
- Search engine optimization: 80% of our blog content should target a keyphrase with search volume over 100 searches per month. All downloadable guides and resources must also have SEO opportunities, whether directly on those landing pages or for promotional blogs.
- Social-sharing prioritization: 20% of our blog content does not need to have an SEO element, and can instead be more like brand journalism, to inspire sharing and feature customers and target customers.
Content Formats and Channels
With greater clarity around your budget and resources for distribution, you can now choose your content formats and channels. It’s smart to decide which channels you can tackle now, and which ones are goals for later, like launching podcasts. The key is to determine your funnel content types.
EXAMPLE:
- Core content formats and channels: Blog posts, segmented email nurturing sequences, downloadable guides, templates
- Micro content formats and channels: Twitter posts, Instagram feed posts, Instagram stories, Instagram lives, Facebook lives, LinkedIn posts, LinkedIn video posts
- Goal content formats and channels to launch later: Podcast, YouTube
Content Categories and Topics
Next, you can start coming up with your content categories and topics. This will be something that you do regularly. Every week or every month, you’ll need to come up with fresh content to post on your channels. Think of this section like examples that will help guide collaborators in the right direction when they ideate later. Essentially, you’re offering a starting point, and clarifying the type of content your want to publish.
EXAMPLE:
- Content Categories: content operations, content marketing, content management
- Example Content Topics for Content Operations: How to Improve Content Operations, Why Content Operations Is Essential for Great Content Marketing
- Possible Content Topics for Content Marketing: How to Allocate Your Content Marketing Budget, How to Help Sales Nurture Leads with Content Marketing
- Example Content Topics for Content Management: 5 Tools to Uplevel Your Content Management Process, The Easiest Content Management Workflow for Your B2B Content Marketing Team
Content Schedule
How frequently will you release content? Setting expectations around what you will publish and when is important. This helps keep collaborators on track, and it can motivate you to get more done in less time. So, instead of saying you’ll publish a blog post when you get to it, you’ll have careful planning in place.
EXAMPLE:
- Weekly content: 2 blog posts per week, 20 social posts per week across all channels
- Monthly content: 2 customer stories per month, 2 blog content updates per month
- Quarterly content: 2 lead magnets per quarter and 1 fully executed SEO topic cluster per quarter, review and update all email nurture sequences monthly
Goals and KPIs
In addition to a plan for your content schedule, you also need to set goals and KPIs for your content. How many leads do you hope to generate each month? How much do you want to grow your email list? Take a look at your current numbers and past trajectory to determine new goals that are aspirational and nearly doable.
EXAMPLE:
- Production KPIs: Release minimum content pieces, as per the weekly, monthly, and quarterly plan above
- Monthly website traffic: 100,000 monthly views
- Monthly demo requests: 200 demo requests per month
- New monthly email subscribers: 1,500 new email subscribers per month
For best results, use a content operations software that makes it easy to create, fill in, and track your content marketing goals template in one place.
Content Operations
How will you produce content? Too often, B2B content strategy templates don’t take this into consideration. But without clear content operations, you won’t be able to meet your production goals or KPIs. For best results, use a content operations software that makes it easy to assign, review, publish, and promote content all in one place.
EXAMPLE:
- Content operations software: StoryChief
- Collaborators for blog content: Dayana, Brik, Carmen, Toby
- Process per content format or channel: Dayana does SEO keyphrase research and pitches topics for Brik to approve. Once approved, Dayana assigns half of the topics to freelance writers using StoryChief, then checks the SEO and readabilitiy scores in StoryChief and publishes to the site and all social media channels using StoryChief.
Analysis Process
And of course, your content strategy should also include metrics and reporting. You need to choose which tools you’ll use to analyze your content, how you will review results, and what decisions you’ll make based on what you find in those results.
EXAMPLE:
- Content analysis software: StoryChief
- Reporting process: Review StoryChief Insights monthly and discuss on 30-minute synch with the content team
- Actions to take: Determine which content pieces to boost with paid social, which pieces to improve, which to continually promote organically on social, and which should inspire further pieces; also review channel success and which social channels need more attention or strategy tweaking
Building Effective B2B Content Strategies in 6 Steps Using AI
When you create a free StoryChief account, our AI content agent, William, gets to work, crafting a content strategy tailored to your goals, audience, and topics of interest. This is a short walkthrough of how it works:
Building an AI-powered content strategy with StoryChief is simple and involves just six key steps:
Meet William, Your AI Content Agent
William goes beyond basic assistance. He performs 24/7 traffic audits, supports multiple languages, and ensures your content is data-driven, optimized, and regularly updated—all while keeping you in control.
Key Features:
- Research: Keywords, competitors, audience, tone, topics
- Content calendar: Plan weeks of content effortlessly
- Continuous monitoring: Discover opportunities to refresh and improve
- Approval workflow: Review and publish on your terms
Step-by-Step Process
- Website analysis: Enter your URL, and William pinpoints content gaps and areas to improve, setting the stage for a custom strategy.
- Personalized company description: Get an editable, brand-consistent description to maintain a unified voice.
- AI-generated brand voice: William creates a unique brand tone by analyzing your site—try the free AI Brand Voice Generator to scale content creation.
- Content pillars: William identifies themes that resonate with your audience, keeping your strategy aligned and focused.
- Target audience insights: Access detailed insights to craft content that connects with your audience.
- Tailored content ideas: Receive SEO-driven, audience-focused content suggestions ready for your calendar.
- Continuous execution and reporting: Use AI drafting tools to make content quickly and share it on your website and social media. StoryChief’s reporting tools help you check how well it's doing and improve your strategy regularly.
How to execute your content strategy efficiently
Anyone who’s been in content marketing for an extended period of time has probably seen inefficient processes.
Some of the common pitfalls with content marketing include:
- Lack of consistency with briefs
- Manually copying and pasting content into a CMS
- Manually downloading and uploading photos into the CMS
- Difficulty finding and repurposing existing assets
- Confusion over what stage content is in the production process
- Slow approvals and content that gets stuck in the process
To solve these issues, you need content operations software that includes these features all in one place:
- Content brief templates and assignments (get our content project brief template)
- Content collaboration
- SEO and readability optimization
- Reviewing and commenting
- Approval workflows
- Integrations to CMS and promotion channels
- One-click publishing to CMS
- One-off and evergreen social media promotions
- Employee advocacy management
- Content analysis
Just like you wouldn’t manage your social media captions in spreadsheets, you shouldn’t do this with your content marketing either.
With the right software, your content team can release optimized pieces faster than ever, ensuring a successful marketing execution and maximizing the results of your content marketing efforts.
Ready to speed up your content workflows? Try StoryChief for free.
